February 2009 – First Revision
Parts of the following were taken from the Louisville Bicycle Club Touring Program Guidelines.  Thanks to theLouisville Bicycle Club, Louisville, KY for allowing the use of their documents.

Non-Discrimination Policy
BCC rides are open to everyone who is able and willing to participate safely and cooperatively. A ride description may specify the rider experience level that the ride is primarily intended for, but, with the exception of rides intended for volunteers or limited to Club members, cannot exclude any group. This non-discrimination policy is not intended to limit a ride leader’s right to suggest that a rider leave a ride based on the rider’s abilities, equipment, or actions on that ride or previous rides.

Ride/Touring Chair Guidelines
Ride/Touring Chair – Touring General Duties
In accordance with the Bluegrass Cycling Club (BCC) by-laws, adopted November 6, 1994, Standing Touring Committee shall be established.  The BCC Rides/Touring Chair will direct the BCC touring program and have principle responsibility for the quality, variety, and safety of the Club’s rides.  Among his/her specific duties shall include:

1. Shall serve as a member of the Board of Directors and the Executive Committee
2. Recruitment, orientation, and training of ride leaders
3. Work with the Statistician to make sure rides are credited properly and to resolve any issues in a timely manner
4. Scheduling and presiding at quarterly meetings of the Touring Committee
5. Entering rides on the BCC Schedule (calendar)
6. Reporting to the Executive Board on the progress “rides”
7. Presenting recommendations from the Ride Committee to the Executive Board

The Touring Committee
The Touring Committee is comprised of interested BCC members who attend Touring Committee meetings. The Committee will meet quarterly to discuss improving the touring program, recommend touring awards, and other business. Highlights of these meetings will be communicated to the club membership at general membership meetings and in the club newsletter. The Touring Committee cannot take action without Four (4) BCC members present, which shall constitute a quorum. Committee recommendations for changes to these Guidelines must be endorsed by the
Ride/Touring Chair and approved by the BCC Board to become effective. The touring committee members will help the Ride/Touring Chair with recruiting and training ride leaders.

Ride Season Guidelines, Mileage Credits and Ride Leader Credits Ride Seasons Guidelines Year Round

1. Mileage will be maintained for the entire year running January thru December of each year
2. Awards will be given based on mileage, refer to Ride Awards Section

Touring

1. Mileage for the touring season will be maintained from March 1st through October 31st of each year
2. Awards will be given based on mileage and rides lead, refer to Ride Awards Section

Ride Schedule (Calendar)
The following can be included on the ride schedule, but mileage credit will be given based on Mileage Guidelines below:

Club Rides - Local area rides that are lead by a member of the BCC
Shop Rides - Local cycle shops are encouraged to lead rides
Shop rides are to be lead by a member of the BCC
Races - USA Cycling- or NCAA-sanctioned bicycle races may be included in the BCC Ride/Event Schedule. All bicycle race entries must be approved by the Racing Chair and the Rides/Touring Chair.  Also dependent upon approval of insurance.
Non-BCC Events - Rides from other clubs or organizations may be included on the BCC schedule
(Local/Regional Rides such charity rides like as Bike MS and the Old Kentucky Home Tour)

Mileage Credit/Ride Classifications Mileage Credit General: 
Mileage credits will be awarded based on the Ride Season Guidelines for Year Round and Touring.  Mileage credit will be given only for rides posted on the Club’s Ride Schedule (calendar), with a designated Ride Leader and the Ride Classification.

Ride Posting:
Rides must be submitted to the Ride/Touring Chairman 72 hours in advance of the ride.  If the ride is submitted past the 72 hour cutoff it can be posted at the discretion of the Ride/Touring Chairman. Ride Classifications
 

1. Local - Rides less than approximately hour driving distance are local rides based upon the approximate driving distance to the ride start.
2. Out-of Town - Rides greater than approximately one hour driving distance are out-of-town rides based upon the approximate driving distance to the ride start.
3. BCC Sponsored Ride (example: Horsey Hundred)
   1. Ride route is mapped and provided by BCC members/ride leader
   2. The BCC provide liability insurance coverage
4. Non BCC Sponsored Ride (example: Old Kentucky Home Tour)
   1. Registration fees are paid to another entity
   2. Fund raising is required

The Ride/Touring Chair will have final say on the classification of a ride as local, out-of-town, sponsored or not sponsored by the BCC. Mileage credit will be award to rides based on the following ride classifications:

1. Local - BCC Sponsored Ride
   1. Mileage will be awarded as listed on the BCC Sign-up Sheet, Release and Waiver of Liability form
   2. There are no requirements for a minimum number of riders
2. Local – Non BCC Sponsored Ride
   1. Mileage will be awarded as listed on the BCC Sign-up Sheet, Release and Waiver of Liability form.
   2. The maximum mileage that may be awarded is the longest distance listed for the ride in the BCC Ride Calendar/Schedule.
   3. There are no requirements for a minimum number of riders
   4. An BCC Member must act as Ride Leader for the ride
3. Out-of-Town – BCC Sponsored Ride
   1. A minimum of 6 BCC members must attend the ride.
   2. Mileage will be awarded as listed on the BCC Sign-up Sheet, Release and Waiver of Liability form
   3. A BCC Member must act as Ride Leader for the ride
   4. The maximum mileage that may be awarded is 100% of the longest distance listed for the ride in the BCC Ride Schedule.
   5. There must be no attendance restrictions for the ride other than general equipment restrictions. (Lights required, must supply own camping gear, off road bike required, etc.).
4. Out of Town – Non BCC Sponsored Ride
   1. A minimum of 6 BCC members must attend the ride.
   2. Mileage will be awarded as listed on the BCC Sign-up Sheet, Release and Waiver of Liability form
   3. A BCC Member must act as Ride Leader for the ride
   4. The maximum mileage that may be awarded is 100% of the longest distance listed for the ride in the BCC Ride Schedule.
   5. There must be no attendance restrictions for the ride other than general equipment restrictions. (Lights required, must supply own camping gear, off road bike required, etc.).

Ride Cancellation or Shortened: Rides canceled or shortened by the ride leader after the start of the ride because of inclement weather or other circumstances respecting safety, are eligible for mileage ridden to the point of cancellation, based on the BCC Sign-up Sheet. 
Rides canceled prior to the start of the ride will receive no mileage credits.

Excluded Rides: The Executive Board can exclude rides from receiving ride credits. A list of rides and reasons for not giving credits shall be maintained in this document.  Others maybe added by the Executive Board as needed.  Rides that are excluded are as follows:

1. Horsey Hundred – Volunteers are vital to the success of this club sponsored ride.  This is our major ride of the year and our major fund raiser.  There was extensive discussion on alternatives and no solution that would satisfy everyone could be found.  The board hopes that everyone will volunteer to keep the Horsey Hundred the largest organized ride in Kentucky.

Ride Leader Credits To receive Credits: Ride Leader Credit will awarded to ride leaders who fulfill their ride leader responsibilities, including planning the route, submitting the ride for posting to the schedule, providing maps, ensuring that all riders have signed in and accounted for, and submitting the sign-up sheets to the Club Statistician within 14 days.

Credits for Canceled Rides: Ride Leaders whose rides have been canceled due to inclement weather or other safety considerations will not receive ride leader credit.

Additional Ride leaders: A ride leader may designate one or more co-leaders to sweep alternate routes or if it becomes necessary to split the group. The co-leaders will also be awarded Ride Leader
Credit provided the Club Statistician is notified by the original ride leader.  Adding the co-leaders name to the ride sheet is acceptable notification to the statistician.

Ride Leader Awards: Awards will be given based on rides lead, refer to Ride Leader Awards Section for details.  

Mileage and Ride Leader Awards

Mileage/Ride Leader Awards Touring Year and Season Definitions Mileage credit for Touring Award Jerseys will be based on a touring season that runs from March 1st through October 31st Individual lifetime mileage credit and ride leader credit will be accrued based on a touring year that runs from January 1st to December 31st of the following year. Lifetime mileage begins with the 2005 ride season mileage listed on the webpage. Touring Award Jerseys

Yellow Jersey A yellow jersey is awarded to the male and female riders who have accumulated (according to the Club statistician) the most club miles in the touring season. The winner of the yellow jersey is not eligible to win again until after a three (3) year period. For example, the yellow jersey winner in 2000 will not be eligible to win the yellow jersey again until 2003.

Masters (Blue) Jersey A blue jersey is awarded to the male and female riders that are 50 years old or older as of January 1 of that year, who have accumulated (according to the Club statistician) the most miles in the touring season and are not the Yellow Jersey winners for that season.
The winner of the blue jersey is not eligible to win again until after a two (2) year period. For example the blue jersey winner in 2000 will not be eligible to win the blue jersey again until 2002.

100 Ride Award Any rider who has ridden (according to our statistician) 100 or more rides in the touring season shall receive an award of appropriate recognition. Lifetime Mileage Awards

15,000 Mile Jersey
A green jersey is awarded to any rider that has accumulated (according to the Club Statistician) 15,000 lifetime miles as of the last day of the current Touring season.

25,000 Mile Jersey
A silver jersey is warded to any rider that has accumulated (according to the Club statistician) 25,000 lifetime miles as of the last day of the current touring season.

50,000 Mile Jersey
A gold jersey is awarded to any rider that has accumulated (according to our statistician) 50,000 lifetime miles as of the last day of the current touring season.  

75,000 Mile Award
Any rider who has accumulated (according to our statistician) 75,000 lifetime miles as of the last day of the current touring season shall receive an award of appropriate recognition.

100,000 Mile Award
Any rider that has accumulated (according to our statistician) 100,000 lifetime miles as of the last day of the current touring season shall receive an award of appropriate recognition. Ride Leader Awards

Ride Leader Jersey
A red jersey is awarded to any ride leader that has led at least ten (25) rides for the touring year (according to the Club statistician). Ride Leaders who lead more than ten (10) rides are recognized ever year, but are only eligible for a new ride leader jersey after a 2 (two)-year period. Ride leaders will be recognized after leading 10 rides in a season. 

Special Awards The Rides/Touring Committee, at its discretion, will confer special awards for outstanding accomplishments or contributions to the Ride/Touring Program.

Copyright © 2009 Bluegrass Cycling Club
You may reproduce part or this entire document without permission. Please identify the source as the Bluegrass Cycling Club Ride/Touring Program Guidelines and give credit to the          Bluegrass Cycling Club, Lexington, KY.
If you have any suggestions for this document or the Bluegrass Cycling Club Ride/Touring program, please send a letter or e-mail to:
Bluegrass Cycling Club
P.O. Box 1397
Lexington, KY 40588-1397
www.bgcycling.net  

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