Meeting minutes 12/16/09, 7pm at Peggy Littrells house.

Members present:  Peggy Littrell, Mike Bagley, Bill Fortune, Dwayne Edwards, Shawn Hokanson, Jaime Bagley, Sandy Duff, Bonnie Walters, Tom Walters, Doug Wagner, Patrick Wesolosky, Griff Baute, Nedim Slijepcevic, Anna Quider, Ken Duff

Secretary:  Minutes from last month approved

Treasurer:  $45,720 in bank, spent ~$7000 on bike giveaway, which was less than the $8000 the club had budgeted.  The annual banquet is the only large expense left for this year.  Sandy needs inputs from committee chairs for budget requests for next year so that a preliminary budget for 2010 can be prepared and presented to the membership at the banquet.  Please submit budget requests to Sandy by 1/16/10, via email or phone.

Reports-

Website- The old website has been replaced due to vandalism by hackers, yearly statistics for ride mileage are now available online.  Patrick Wesolosky brought up the idea of selling advertising space on the ride calendar, after this discussion a motion to form an ad hoc committee to study this was made by Griff Baute and passed.  The ad hoc committee will consist of Mike Bagley and Patrick, their committee will report to the new board at the February 2010 meeting.

Race- nothing to report.

Ride- the club averaged over 80 rides a month during the season.  A Chilly Hilly ride for New Years Day is being planned by Tom Walters, details will be posted on the ride calendar.

Nominating- Doug Wagner is trying to contact people who have been nominated for next years board to verify that they are interested in serving on the board, and to get info for a short biography.  Nedim has investigated using ballotbin.com to vote online, there was concern that a large number of email addresses might not be valid, or that the notification email from ballotbin.com might end up in the recipients spam folder.  Biography information for the candidates for the board will be posted on the website for review.  Nominations for the board will close on January 10, 2010.  Voting will commence on January 11 and continue until January 20.  Paper ballots will also be available at the banquet for members to cast their vote.

Education- Nothing to report.

Membership- 57 members for 2010 currently.

Advocacy- Nothing to report.

Mayors Bike Task Force- at the last meeting in November the group discussed planned improvements for Jacobson Park, and resuming 2^nd Sunday rides in March 2010.

Social- Nothing to report.

Philanthropic- The Christmas bike give away was a success, and the KET telethon also went well.  The club received good publicity from both events with local television stations.

Events-

Horsey Hundred- Committees are meeting currently, the route committee is set to meet on January 7^th to discuss ideas for route revisions.  The next coordination meeting is scheduled for January 20^th.

Ride for the Red- there will be an additional route option this year, the ride will be May 15^th, Dwayne Edwards will report back in March with an update.

Red River Rally- Patrick is meeting with the tourism board to discuss next years rally.

Annual Banquet-

The annual banquet will be at Malones this year, it will feature a buffet with a cash bar.  The cost to members will be $10, and the banquet is limited to the first 80 people to register.  The motion to charge $10 a head was made by Griff Baute and passed.

Bill Fortune will give an overview of the new by laws at the banquet.

Peggy would like to collect the committee chairs planning binders to be passed on to the next chair of the respective committee at the banquet, if you are planning to attend the banquet, please bring your binder.

Awards- Patrick Wesolosky and Mike Bagley will form a committee to select the winners for this years club awards.  Patrick will donate the door prize for the banquet.

The next board meeting is scheduled for January 13^th, 2010 at 7pm.  It will tentatively be held at 476 E. High Street.

Motions-

Motion made by Griffe Baute to form ad hoc committee to study the selling of advertising space on the ride calendar passed.

Motion made by Griffe Baute to charge members $10 per person for the annual banquet to help cover the banquet expenses passed.

Meeting adjourned at 8:45pm.

Minutes recorded by Terio Sutherland.