Bluegrass Cycling Club

Board Member and Committee Coordinators:

Present: Peggy Littrell, Bill Fortune, Sandy Duff, Christopher Rowe,

Dwayne Edwards, Nedim Slijepovic, Griff Baute, Ken Duff

Absent: Tom Walters, Bonnie Walters

--Meeting called to order at 7:00 pm by President Peggy Littrell

--Thanked Shriner’s Hospital for proviking the meeting venue.

--Moved that the meeting be considered open to all members and guests; seconded and

passed

--Welcomed Guests.

--Reported that committee chairs, excepting the chairs of Racing, Touring, and Nominating, may be considered “coordinators” going forward, changing the requirements of their attendance at board meeting from mandatory to as needed.

--Nothing to report.

--Reported some income from Horsey Hundred registrations via active.com and sales of Jerseys at the recent racing organizational meeting.

--Reported band balance of $26,500

--Reported that President Peggy Littrell has been added as a holder of the club’s bank account.

--Explained the scope and size of the event (Juniors Worlds Road Qualifier).

--Expressed interest in coordinating volunteering at race activities across the area.

--Distributed sample promotional materials.

--Discussed issues regarding liability and waivers concerning the reinstitution of the Tuesday Night Workout rides. On advice of Bill Fortune, the motion was made to treat the rides exactly as other scheduled rides; seconded and passed.

--Reported that members of the BCC Racing Team voted unanimously at their organizational meeting that he be installed as the seated, rather than acting, Racing chair. Said Appointment was made by the President effective immediately.

--Reported on the progress of the club’s upcoming USA Cycling race.

--Reported on the functionality and procedures of the new online Ride Submission Form.

--Moved that some technical clarifications be made to the Ride Key to bring our definitions and standards in line with those generally used nationally; seconded and passed.

--Reported that the Statistics page of the site will be completed by March 1^st

--Reported that work on the Web Store is complete.

--Reported that work on the Ride Submission Form is complete.

--Reported extensive media outreach about the event.

--Reported on the organizational structure required for the event and requested volunteers: Ken Duff volunteered to provide a repair stand on the day of the event, Nedim Slijepovic volunteered to help with t-shirts, Christopher Rowe volunteered to coordinate event day road sweeping.

--Was introduced as the Membership Coordinator by the President.

--Reported that, going forward, there will be no “new member packets’ as the information and materials enclosed are readily available to members elsewhere, at lower cost to the club.

--Reported that several members will attend the Mayor’s Bicycle Task Force meeting on February 29^th and report on those proceedings to the Board.

--Reported the need for discussion and planning of the Season Kickoff Event; included in New Business.

--Reported that the city’s Destination 2040 visioning project represents an opportunity for educating government and the public on the needs of cyclists, and reported his intention to participate in the project.

--Reported that a review of the bylaws is forthcoming.