Draft Version
Members Present: Dwayne Edwards, Pam Thomas, Sandy Duff, Terio Sutherland, Jamie Bagley, Mike Bagley, Griff Baute, Jeff Pearson, Patrick Wesolosky
Members Absent: Malcolm Barrett, Nedim Slijepcevic
Minutes of May meeting –
Peggy noted that the minutes from the May meeting were e-mailed in advance and posted on the website - Terio made a motion that the minutes be approved as submitted motion seconded by Dwayne and approved by consensus.
Officer Reports (Executive Committee)
President-Peggy Littrell - Peggy reported that the share the road campaign in Lexington is moving ahead. Beginning in June there will be banners downtown, billboards will be installed, and bumper stickers will be made.
As part of the share the road campaign, the working group is looking at getting a hotline set up to report motorists who try to run cyclists off the road, and are also looking at the possibility of providing additional training to police officers about cyclists/motorists/road rules/interaction.
Peggy shared a booklet titled “Street Smarts” that will be available for distribution.
In the fall, schools will be providing students with information about responsibilities of cyclists and drivers.
Treasurer-Terio Sutherland- Terio reported that the current balance in the bank account is approximately $121,700, and that we also have $6,000 in our Paypal account. All amounts from the Horsey Hundred have not yet been received, and all bills from the Horsey Hundred have not yet been paid. Outstanding bills include Georgetown College in the amount of $48,000- $50,000, and the cost of ride insurance still needs to be paid as well. The Horsey will likely net over $50,000 this year.
Committee Reports (Board of Directors)
Ride/touring/racing- Mike Bagley – No report
Ride of Silence Report – Peggy reported that 20-30 people were present – Bill Fortune was responsible for the ride, but not through his affiliation with the BCC.
July 4th Activities - The BCC will ride with the Louisville club on the 4th of July. Mike is looking for 2 volunteers to lead each route leaving out of Northside in Midway. Routes range from 25 – 100 miles. Pam will get Mike info about what is going on in Midway on July 4th.
Events-
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Horsey Hundred- Dwayne Edwards - Post event wrap up meeting was held immediately prior to the board meeting. See separate meeting notes for update and analysis of the Horsey Hundred.
Ride for the Red - Dwayne Edwards – Dwayne reported that the event made $6,300, and that there were 280 cyclists.
Red River Rally update- Patrick - The ride will be held on the 2nd and 3rd of October. The ride on the 2nd will start from City Park in Stanton. The Saturday ride has been completely re-worked. Patrick may need more volunteers. Patrick reported that it takes 3 people to set up lights in the tunnel if we want to do that. Patrick has submitted the use permit application with the forest service. Patrick has contacted Stillwater barbecue, the caterer from last year, as well as a pizza shop in town that also does catering, and may contact a few other vendors about food. Patrick is waiting to hear back from the HAM radio operators. Patrick will report again at the July meeting.
Membership/Social/ recruiting – Jamie Bagley – Jamie reported that we have just under 500 members now.
Bike Lexington evaluation – The BCC signed up approximately 15 members at Bike Lexington.
June 13 Second Sunday hostess table – The event needs people to help with the water stations 1-3 and 3-5 shifts
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Philanthropic/education- Malcolm Barrett – No report
Markey Cancer volunteers, June 27 – The event needs people to help man the bike course and to work turns – volunteers can sign up on their website.
Financial oversight- Jeff Pearson
Dated Merchandise Sale Proposal - Proposal for selling dated merchandise at rides-Bill and Peggy went to the storage shed and inventoried what is there and there isn’t much left. Lots of room in the storage shed. Peggy proposed that old tee shirts we’ve tried to sell at $5 and didn’t sell now be sold at $2 to get rid of them since they are very few left and the sizes are spotty. Pam made a motion that the proposal be adopted, Mike seconded the motion and the proposal was approved unanimously.
Date for financial review – Jeff and Mindy will try to do the review in July.
Old Business
-Sock order – Griff hopes the socks will be in next week.
- Member Newsletter – Griff prepared the newsletter and sent it out for review – Next newsletter will be sent the week before the 4th of July. Griff asked Peggy to provide him with information about the Share the Road initiative so he can include it in the next newsletter.
New Business
-Proposal for sales at our events from outside groups – The board referred this issue to the Philanthropy/Education/Advocacy Committee to develop a policy for consideration of the board at the August board meeting.
Adjourn- Next meeting of Board/ July 14, 2010
Location- Midway @ Pam's house after a ride
6:00 Ride/ 7-7:30 meeting
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