Meeting minutes 3/11/09

Members present:  Peggy Littrell, Bill Fortune, Sandy Duff, Dwayne Edwards, Mike Bagley, Jaime Bagley, Griff Baute, Keith Batchelor, Malcolm Barrett, Cliff Cantrell, Patrick Wesolosky

Minutes from last month approved

VP- MBTF will have a public forum for the community at the Central public library downtown on May 5, 6:30pm.

Treasurer- $58,000 in bank, discussed reimbursing ride leaders for expenses incurred in leading rides.

Nationally- motor vehicle miles traveled has decreased significantly in the last year. (3.6%)

Peggy suggested that the club consider sending 2 representatives to Washington, D.C. next year for the League of American Bicyclists national conference.

Reports-
Race- nothing to report.

Ride- There will be a Wednesday ride at Russell Cave led by George Van Meter, Jr. or alternate.  Eric Barnett is leading a ride on Tuesday at the Coldstream Research Park for racing training, it is open everyone.  Discussed the number of C rides available each week.  Currently rides are available every night of the week, except for Friday night. 

Nominating-  Nothing to report, all chairs and committee leadership positions filled

Events-
HH- at least 140 people signed up for the ride so far.  T shirt design has been approved, will go to be produced 3/12 at the same vendor as last year.  Minutes of the last committee meeting sent out this week.

Ride with the Red- 13 people signed up so far, Red Cross volunteers will primarily man the event.  Dwayne will meet with Equus Run on 3/12, a number of teams and groups will use the ride as a training event.  There will be a tri style swchag bag given to all participants.  T shirt design will be changed this year, and they will be available along with the few that were not sold last year.

RRR- planning notebook will be turned over to Patrick, planning a t shirt for this year, and starting the long ride earlier to allow most people to finish at the same time.  The Rally should be publicized on other cycling club websites, and a  dedicated web page on the BCC website is desired.  Discussed the need for a permit for the ride on National Forest Service land with Cliff Cantrell and Bill Fortune, and determined that no permit is needed.

Membership- 225 members thus far.  Jaime would like to remind people to renew their membership using the Forum, Facebook, etc. Ride leaders could have membership apps at their rides to encourage new riders to sign up. Jaime would like to have a table at the MBTF forum.  Please send requests for a member of the membership committee to attend events to Jaime Bagley, the group also discussed having a membership event at a Lexington Legends game, and also attending a Legends game as a club social function.

Advocacy- None

Social- None

Education- Keith expressed the desire to publish the rules of the road for use by ride leaders, and new riders.  There was extensive discussion about discouraging the use of hand held electronic devices (primarily cell phones and music players) during group rides.  Everyone felt that it could be unsafe to answer calls or listen to music during a group ride, but disagreed on the wide definition of a hand held electronic device to include GPS, bike computers, etc., and the mechanism for enforcement.   

Philanthropic- The board voted to make a donation to the Bluegrass Triathlon Club in recognition of their participation, along with the BCC, in volunteering for the Louisville Ironman, which resulted in a large donation to the club from the Ironman Committee.  The club would like to discuss an equitable split of the donation before the Ironman for future years.  The owner of Firehouse Subs has expressed an interest in putting on a fundraiser ride to benefit the Firehouse Foundation, Malcolm Barrett will follow up with him to see if this is feasible.

Tour of the Red River Gorge- 3 national teams have signed up for the event (Canada, Norway, Japan), crits will be held in downtown Lex on Friday night, there will be lots of events in lots of towns on different days, 5 days of international events.  The event has a budget over $250,000.  Event info will be put on website.

Louisville Bike Summit-  Peggy attended the Summit and learned that in Louisville each police officer is trained in bicycle/pedestrian enforcement and laws, and that the city used input from citizens to cite drivers and cyclists for dangerous traffic violations.  Mayor Abramson was very excited to receive a BCC jersey. 

Volunteer of the Year- Dwayne submitting an application, Doug Wagner helped out with some great input.

There was a huge turnout for the Kickoff ride (est. 80), the weather was great, if a bit windy, and Lees Branch Park was an excellent venue.

New Business-
Head covering- Griffe Baute has investigated purchasing BCC logo headsweats for riding, retro cycling caps, and baseball caps.  Motion to purchase head coverings passed, there will be a discount on the merchandise for club members. 

Youth riders/parental consent form-  discussed the merits of 2 different waivers to be administered for minors on group rides.  Motion passed to require the more detailed waiver for minors on group rides.  The waiver will be put on the website under the rides topic for use by ride leaders.

Binders were passed out for each board member and committee chair which detail the duties and responsibilities of the positions, and will serve as a record to be passed on to the positions successor to guide them.  Each member was requested to bring their binder to following meetings. 

Discussed business cards to be given out by ride leaders, bike shops, membership committee etc., with the contact info and some useful details about the club.  Motion passed for Sandy and Peggy to investigate purchasing business cards.

Meeting place-  Members discussed using a larger conference room for future board meetings, the current room at Insurance Works has been filled to capacity each month, and there is little room for overflow.  Ideas included the Red Cross conference room, a room at Sullivan University, the Shriners conference room, and a KET public meeting room.  The board meeting for April will take place at Peggys house, and more discussion will take place on finding a permanent home for meetings.

Credit cards-  the club pays a fee each month to be able to process credit cards, but actually only processes them during a few events each year.  Sandy will investigate freezing the account during dormant months, or other methods to limit the monthly liability. 

Minutes recorded by Terio Sutherland.