Meeting minutes:  7pm 2/11/09 Insurance Works conference room

Members in attendance: Peggy Littrell, Bill Fortune, Sandy Duff, Dwayne Edwards, Mike Bagley, Jamie Bagley, Doug Wagner, Griff Baute, Keith Batchelor, Malcolm Barrett, Jessica Sutherland, Ken Duff

Alan and Jennifer Siebenthaler presented a request for sponsorship of the Lame Duck Try-Athlon held August 8, 2009 in Georgetown, KY benefiting the Step-by-Step ministry in Lexington (http://www.sbslex.org).

In the future, these types of requests will be forwarded to the Philanthropic committee chair, for review by his committee, and presentation to the board. 

The Cantrell’s provided an update on the preparations and schedule for this years Tour of the Red River Gorge (www.cyclethegorge.com).  This years program will cover 4 different events scheduled over 11 days in June and July, and will require over 400 volunteers. 

A discussion was held on tracking the first year free membership program, in the past there were logistical challenges to tracking who renewed after getting a free membership.  Jaime Bagley will provide oversight of this program this year to ensure that more accurate statistics are available to judge the effectiveness of this initiative.

Minutes from last month approved, a new procedure was presented to review the minutes among the executive committee, and to publish the minutes after their corrections. 

VP- nothing to report that is not already on the agenda.

Reports-
Race- possible new racing member from Greenville county, team members will be racing as independents this year, the team will take a lower profile, they will train together and travel to races together however.

Ride- Mike prepared a draft of touring program guidelines that was culled from the Louisville Bicycle Club and the Cascade Bicycle Club.  Those present at the meeting will review the draft, and a committee will be formed to study the guidelines and prepare a final draft to be proposed to the board for consideration by the members. 

Nominating- nothing to report, all chairs and committee leadership positions filled

Events-
HH- Dwayne reports that rest stop confirmations are proceeding, 96 people have registered so far, which is a large increase compared to previous years and the committee will meet on Feb. 19.

Ride with the Red- 50 mile route has been sponsored by Urgent Treatment Center and other sponsors have been contacted.

RRR- the shelter for the event has been paid for, and is reserved for the weekend of Oct. 17-18

Membership- 149 members have renewed thus far.  Memberships are due to be renewed by the end of February.  A reminder will be put on the website to ask people to renew their membership. 

Advocacy- Louisville Bike Summit is 2/12/09.  Peggy and Griff will be attending from the club.

Education- ride season to start on March 7 with a ride from Northside Elementary School in Midway.  The first choice for ride start location was Masterson Station Park, but the LFCUG would not approve a weekly weekend ride leaving from Masterson Station Park due to the conflict with the equestrian users.  Keith Batchelor will check to see if Lees Branch Park is available on March 7 to have the season kickoff event after the ride, since it is convenient to Northside Elementary.

New business-
KET has invited the Club to man a phone bank shift during the WinterPledge 2009.  Members present felt that this would be an excellent opportunity for the club to get statewide exposure, and that the club should move forward with accepting the invitation. 

There was a discussion of vetting for membership discount program, due to a request by a vendor for a link to their website to be placed on the BCC website, the club will request that the vendor fill out the standard vendor request form on the website for consideration.

2009 Central Kentucky Volunteer Awards Application- Dwayne Edwards is preparing an application, which must be submitted by Feb. 27, and is requesting input from the group for supporting material.

Discussion of presenting a BCC jersey to the mayors of Lexington and Louisville, at upcoming events that they will be attending.  The members considered other gifts to present, but felt that a jersey would be more memorable and practical.  It was decided to present both mayors with club jerseys.

Newsletter- there has been few submissions in recent months for the newsletter, and there was discussion in how to increase participation in this facet of the club.  Members debated sending the newsletter in an email to all club members, but came to the conclusion that it would be more practical to send a notice to members that the newsletter was available for download from the website.

The members present voted on a motion to sponsor the Lame Duck triathlon, the motion was defeated due to the type of organization that benefits from the event, and the fact that it would be a change of long standing precedent with the club, it was also felt not to be consistent with the mission of the club.  Peggy suggested that a committee be formed to review this policy, and present a recommendation to the board for future sponsorship requests.

Meeting adjourned at 9:00pm.  Next meeting March 11, 2009, @ 366 South Broadway from 7 to 9pm.

Minutes recorded by Terio Sutherland.