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Executive Committee and Board of Directors Meeting Minutes: November 12. 2008. 7:00 PM at Peggy Littrell’s house.
Board of Directors and Committee Coordinators:
Present: Peggy Littrell. Bill Fortune, Dwayne Edwards. Sandra and Ken Duff, Tom and
Bonnie Wallers, Nedim Slijopcevic. Other members attending included Malcolm Barrett.
Brian Pryor, and Term Sutherland.
Proceedings:
---Meeting called to order @ 7:00 PM by Peggy Littrell. Peggy reported the latest national news concerning biking. President Bush has approved a measure that will allow National Park managers to decide regulations for mountain biking on a local level instead of one national policy.
---Minutes: The minutes of the October 8. 2008 were read by Bonnie Walters. Corrections were noted and final approval was given. The minutes will be posted to the web site.
---Treasurers Report: Sandi Duff said we should have approximately $44,000 in the bank by the end of the year. The cost of the January banquet is about $4000. The bike giveaway is $8300 to 9,000 plus taxes. Donations with thank you’s have been sent to the start locations. The earmark for the Share the Road signage of $1500 is still in place.
—Racing: No report.
---Education: No report.
—Ride/touring: Tom Walters stated rides can continue to be posted in the normal fashion, by sending Nedim or him the information. Meetings and other events or information can also be posted in this way.
—Website: Nedim Slijepcevic  says all continues to go well with the web site.
—Nominating Committee: Post cards will be mailed to the membership the first week ot December. We still have been unable to recruit many new candidates and most of ‘e xesent board has offered to continue in their positions. Terio Sutherland  volunteered  to run for secretary. Hopefully, some other members will offer theirs.
—-Events:
Horsey Hundred: Dwayne Edwards has held the first meeting of the HH committee. Short and mid-term goals have been set. The next meeting is December 1 71h• Various ideas have been offered, A video of ‘where the money goes” is proposed. The format of lunch has been changed. A barbeque picnic will be held at the end of the ride in Georgetown. Food with more sustenance will be available at the rest stops, especially for the long distance riders. Also, there will be shuttles to accommodate participants with the Bike Lexington festivities.
The Red River Rally:  Bill Fortune gave an evaluation of the ride. After all expenses were paid, we made a modest profit of $738.00. Comments regarding keeping the RRR a two day event were very positive. Comments were mixed regarding a 100 mile route. We may want to look hard at the rest stop and beef it up next year. In addition, we should do a better job of marking designation the store stops for the longer route. 2009 marks the 401h year of the event and we need to think of some ways to make it even more special.
—-Membership: A vote will be held at the banquet to extend the free membership to first timers. It was felt to be successful. The group discussed ways to give members breaks with other things, like a price reduction for major rides. This might be one of the best ways if a proper accounting method can be worked out.
---Social: See banquet information under new business.
---Advocacy: Road signage cost is $300 per sign and money continues to be on hold for this project.
—Old Business:
The Bike Give Away: The date is December 14m at 2:00 PM at the Big Brothers, Big Sisters Building located on Oak Street. The bikes have been purchased from Dicks. A bike rodeo is planned, with a helmet station. There will also be a pizza party. lnfocmation will be sent via general e-mail and on the home page and ride calendar.
The new brochures have been delivered around town with positive responses.
MIS 150 news: Brian Prior reported to the group. Beef O’Brady’s remain committed to the team with spirit nights as a fund raiser. They will also assist with the overnight stay.
Ken Duff has been working on a new decal for the club. He also has researched a new meeting location for 2009. Insurance Works seems to be a good fit.
—New Business:
The annual banquet and general meeting: A final date needs to be arranged. It will be either Friday, January 1 6 or Saturday, January 17th• The cost will be held to a miinimum of $10.00 per person. Favors and door prizes will be given out. The awards
committee will designate recipients. There will be a reflection of the past year. A vote will be held to decide the first timer’s question, as well as mileage issues.
Approval was given to make a donation to the League of American Bicyclists in the amount of one dollar for every current member.
—-Next Meeting: December 10, 2008 at 7:00 PM at Peggy Littrell’s house.
---The Meeting was adjourned at 9:00 PM
---Minutes submitted by Bonnie Walters, Secretary