Executive Committee and Board of Directors Meeting Minutes:  August 13, 2008, 7:00 PM at Shriner’s Hospital Meeting Room

Board of Directors and Committee Coordinators:

Present:  Peggy Littrell, Dwayne Edwards, Sandra and Ken Duff, Tom and Bonnie Walters.  Other members attending included: Jerrell Goodpasture, John McBride, and Jared Kirkwood.

---Minutes of July 9 and July 19, 2008:  The minutes were read by Bonnie Walters.  Corrections were noted and final approval was given.  The minutes will be posted to the web site.

---Treasurer’s Report:  Sandi Duff reported that $63437.93 is in the bank account at this time.  The restocking fee for jerseys has been paid.  $3000. is being held in reserve for the Red River Rally.  Other expected expenses include the Labor Day Picnic and a memorial ride in honor of Jack Geisler.  An additional $4000+ is expected for the annual banquet.  $25,000 is the start up money for 2009 Horsey Hundred.  Miscellaneous costs for club rides, printing expenses, such as the brochure and charity donations are outstanding expenses.

---Racing:  Continued attempts to reach Christopher Rowe have still been unsuccessful.  Concern for the race team status was addressed.  Dwayne Edwards will continue to try to reach Christopher.  A discussion was held regarding the possibility of posting a deputy or second in command.  Someone from the race team roster will be contacted to see if they would be willing to step forward.  Jerrell Goodpasture indicated he would be wiling to assist anyone with more experience.

---Education:  No report at this time.

---Ride/touring:  Tom Walters reported the format for ride submission as it appears on the web site will change a bit.  Leaders are asked to send him an E-mail regarding their ride as they wish it to appear on the site.

--Website:  Nedim notified the group that the site continues to go well and he is ready to put up the members services contract.  The service directory will be available on the web site.  Submission will go to a responsible party and checked for appropriateness.  Any business willing to give the BCC a discount will be asked to fill out the form.  Members can check out information on the Home Page in the “What’s in it for me!”  

---Nominating Committee:  We still do not have a chair for this committee that is needed to develop candidates for the 2009 Executive Board.

---Events:  The Red River Rally:  Shelter #2 has been reserved.  The food will be done by a local vender, Ralph Burnett (606-668-3711).  (Bill Mullikin was not available)  Ralph will have Bar-B-Q chicken and pulled pork, as well as, veggie burgers.  He will cover both days and have his famous peach cobbler as desert for Sunday.  In addition he will provide paper products.  We are responsible for the drinks.

Registration is up on the web site.  The cost is $30 for the entire weekend and $20 for one day.  Brochures were given out in order to be taken to various bike shops.   David Earle will mark the route, Dave Elbon will do maps.  Joe Bowen needs to be contacted to check his arrangements.  Ted Moss will provide support as SAG support on Sunday.

We have enough wrist bands to use.  Suggestions were made that T-shirts.  A decision will be made regarding the design before the next meeting as there will not be enough time to have them ready before the ride if we wait.  Jerrell Goodpasture suggested that we do a 100 mile route.  It can be added on with loops and cut off points.  It was felt that there isn’t enough time to get this fully developed and SAG support would be a problem.  A questionnaire will be used to check interest for 2009.

Labor Day Picnic:  Peggy has reserved Adena Park.  She indicated that her husband Ken will grill as he did last year.  Dwayne Edwards will get the needed food.  Tom Walters will do the maps and lead the 33 mile route.

Health Fair at Trane:  Mike Begley will host a BBC booth at Trane on August 16^th form 9-12 noon.  Please attend if possible.

---Charity:  Big Brothers and Big Sisters proposed Saturday, December 13^th  as their availability for the Bike Rodeo.  Sunday was felt to be a better day for club members and Dwayne will check with them to see if this is possible.  Various bike shops have agreed to a $150.00 price point for the bikes.  Dicks has indicated that they will be a back up.  Dwayne will confirm with the shops. 

Malcolm Barnett is working with Shriner’s for the tri-bikes to be given to patients like last year.

MS150:  John McBride announced the goal will be to raise $20,000 as a team.  Beef O’Brady’s will assist with fund raisers.  The team members will pay for their own jerseys.

The first order for jerseys will be made October 15^th with a final order sometime in March 2009.

---Old Business:  The mayors Task Force has met and Peggy attended that meeting.  A presentation was made regarding proposed changes in the downtown street configuration.  The goal is to have this done before 2010 and hopefully make the downtown more bike friendly.  The BCC has been asked to ride some of the routes, make evaluations and offer suggestions.  Share the Road signs were approved for at least 20 more sites.  The BCC will contribute to the cost of the signs and or the route maps.  Wendy Trimble heads up the Mayor’s Bicycle Task Force.

Louisville Ironman:  Robert Underwood is still looking for volunteers to assist with the event.  The date is August 31^st.  See the link to sign up.    

---Next Meeting:  September 10^th, 2008 at 7:00 PM at Peggy Littrell’s house.

---Minutes submitted by Bonnie Walters, Secretary